PRIVACY & COOKIES POLICY
22 Apr 2018

A. PRIVACY POLICY

Last update : 01/06/2018

1.0 OUR CORE BELIEFS REGARDING USER PRIVACY AND DATA PROTECTION

  • User privacy and data protection are human rights
  • We have a duty of care to the people within our data
  • Data is a liability, it should only be collected and processed when absolutely necessary
  • We loathe spam as much as you do!
  • We will never sell, rent or otherwise distribute or make public your personal information

2.0 RELEVANT LEGISLATION

Along with our business and internal computer systems, this website is designed to comply with the following national and international legislation with regards to data protection and user privacy:

This site’s compliance with the above legislation, all of which are stringent in nature, means that this site is likely compliant with the data protection and user privacy legislation set out by many other countries and territories as well. If you are unsure about whether this site is compliant with your own country of residences’ specific data protection and user privacy legislation you should contact our data protection officer (details of whom can be found in section 8.0) for clarification.

3.0 PERSONAL INFORMATION THAT THIS WEBSITE COLLECTS AND WHY WE COLLECT IT

Note: Submission of personal data regarding users under 18 Years old, is not allowed.

This website collects and uses personal information for the following reasons:

3.1 Site visitation tracking

Like most websites, this site uses Google Analytics (GA) to track user interaction. We use this data to determine the number of people using our site, to better understand how they find and use our web pages and to see their journey through the website.

Although GA records data such as your geographical location, device, internet browser and operating system, none of this information personally identifies you to us. GA also records your computer’s IP address which could be used to personally identify you but Google do not grant us access to this. We consider Google to be a third party data processor (see section 6.0 below).

GA makes use of cookies, details of which can be found on Google’s developer guides. FYI our website uses the analytics.js implementation of GA.

Disabling cookies on your internet browser will stop GA from tracking any part of your visit to pages within this website.

3.2 Contact forms and email links

Should you choose to contact us using the contact form on our Contact us page or an email link like this one, none of the data that you supply will be stored by this website or passed to / be processed by any of the third party data processors defined in section 6.0. Instead the data will be collated into an email and sent to us over the Simple Mail Transfer Protocol (SMTP). Our SMTP servers are protected by TLS (sometimes known as SSL) meaning that the email content is encrypted using SHA-2, 256-bit cryptography before being sent across the internet. The email content is then decrypted by our local computers and devices.

3.3  Reservations

When you make a reservation or attempt to make a reservation through the Site, we collect certain information from you, including your name, billing address, shipping address, birth date , email address, and phone number etc.  We refer to this information as “Rental details.”

3.4 Payments

We do not collect data from your payments such credit cards or any other information. Paypal Inc. has undertaken the process of your transactions ensuring you absolute security.

4.0 HOW WE STORE YOUR PERSONAL INFORMATION

As detailed in section 3.3 above, if you submit an order on this website some personal information will be stored within this website’s database. This is currently the only occasion where personal data will be stored on this website. This data is currently stored in an identifiable fashion; a limitation of the content management system that this website is build on (WordPress). In the near future we aim to change the storage of this data to a pseudonymous fashion meaning that the data would require additional processing using a separately stored ‘key’ before it could be used to identify an individual.

Pseudonymisation is a recent requirement of the GDPR which many web application developers are currently working to fully implement. We are committed to keeping it as a high priority and will implement it on this website as soon as we are able to.

Aeolos Ltd is allowed to archive over mentioned data for the time the user is an active member. All users have the right to change or delete their personal data and can claim their objection to any kind of data process related to them through website communication. Aeolos Ltd will make all efforts to delete this information from its files.
Aeolos Ltd is not obliged to follow and control all data entered by users and is not responsible for anything related to that.

5.0 ABOUT THIS WEBSITE’S SERVER

This website is hosted by Pointer within a Greek data centre in the network of OTE S.A. & Cyta S.A.

Some of the data centre’s more notable security features are as follows:

  • 3m rota-spike security fence and perimeter anti ram barriers
  • Blast proof anti-intruder shielded external windows and doors
  • Proximity access locks on all external and internal doors
  • Interlocked man-trap doors with biometric iris scanners to gain access into data floors
  • Server cabinets have locked doors (no open racks)
  • Perimeter and internal IP CCTV system monitored 24×7
  • 24×7 on-site security guards with static and mobile patrols
  • All on-site personnel are security vetted to BS7858 standard
  • Only authorised security cleared staff are allowed into the facility

All traffic (transferral of files) between this website and your browser is encrypted and delivered over HTTPS.

6.0 OUR THIRD PARTY DATA PROCESSORS

We use a number of third parties to process personal data on our behalf. These third parties have been carefully chosen and all of them comply with the legislation set out in section 2.0. All 3 of these third parties are based in the USA & EU and are EU-U.S Privacy Shield compliant.

7.0 DATA BREACHES

We will report any unlawful data breach of this website’s database or the database(s) of any of our third party data processors to any and all relevant persons and authorities within 72 hours of the breach if it is apparent that personal data stored in an identifiable manner has been stolen.

8.0 DATA CONTROLLER

The data controller of this website is: Aeolos Rent A Car Ltd, a GR Private limited Company with Company G.T.O. Register No. 0933E81000080900

Whose registered and operating office is:
Agelaki 23
Thessaloniki
Greece

Telephone: +302312201888
Email: info@aeoloscarrentals.com

9.0 CHANGES TO OUR PRIVACY POLICY

This privacy policy may change from time to time in line with legislation or industry developments. We will not explicitly inform our clients or website users of these changes. Instead, we recommend that you check this page occasionally for any policy changes.

B.COOKIES

What are Cookies?

What are cookies and why are they important for user experience?

This website, along with most other major websites, uses cookies.

Cookies are text files containing small amounts of information which are downloaded to your computer or mobile device when you visit a website. Cookies are then sent back to the originating website on each subsequent visit, or to another website that recognises that cookie. Cookies are useful because they allow a website to recognise a user’s device.

Cookies do lots of different and useful jobs, such as letting you navigate between pages efficiently, remembering your preferences, helping us understand how our website is used and generally improving your online experience. They can also help to ensure that adverts you see online are more relevant to you and your interests.

What type of cookies do we use?

Generally, our cookies perform up to four different functions:

Essential cookies

Some cookies are vital for the operation of our website. Without them you would not be able to move through the website and use some of its features. Essential cookies enable information you provide and decisions you take regarding your rental to be remembered from page to page in the booking process.

Because these cookies are essential, we do not enable you to choose to disable them on our website.

Functionality Cookies

We may use functionality cookies to allow us to remember preferences you have requested in previous visits and changes you have made to customise the site to your liking

At the moment, Aeolos do not use any functionality cookies.

Performance Cookies

We use performance cookies to analyse how our visitors use our websites and to monitor website performance. This allows us to provide a high quality experience by customising our offering and quickly identifying and fixing any issues that arise.

For example, we might use performance cookies to keep track of which pages are most popular, which method of linking between pages is most effective, and to determine why some pages are receiving error messages.

These cookies do not collect information that identifies a visitor. All information collected is aggregated and therefore anonymous and is only used to improve how our website works.

 

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